The Executive Assistant reports to the President and performs confidential, executives, secretarial and administrative duties that may be assigned to her.
Duties and Responsibilities:
1. Monitor all business units, their performance and day-to-day operations;
2. Manage day-to-day administrative affairs of the president’ office, scheduling all appointments and other commitments; handle changes or cancellations as deemed necessary and/or appropriate. Provide the president with background information, meeting summaries and/or supporting documents in preparation for scheduled appointments and meetings; and tracks a detailed priority list of projects and engagements;
3. Maintain an efficient flow of information of all internal and external contacts;
4. Review, proofread, and format all correspondence prepared for the president’s signature to ensure their accuracy and completeness, and exercise good judgement in following up with the concerned staff to ensure deadlines are met regarding documents requiring the president’s signature.
5. Handle confidential and sensitive information with poise, tact and diplomacy;
6. Schedule and organize all activities such as meetings, travel, car services and association activities for the president;
7. Greet and manage all visitors and guests of the president and attends to all their needs for the duration of their visit;
8. Serve as the office of the president’s liaison with other departments, government offices and other agencies and all department/business units heads;
9. Handle all the president’s business finances, reconciles credit card statements and manages all expense reports in a timely manner;
10. Work independently and within a team on special and ongoing projects when necessary;
11. Arrange in conjunction with other department, special events sponsored by the president to include invitations, site selection and related details;
12. Assist in preparation of the business plan and quarterly business plan reports as well as in the development of departmental budgets;
13. Perform other duties that may be assigned from time to time.
Job Type: Full-time
Salary: Php18,000.00 - Php25,000.00 per month
Schedule:
- 8 hour shift
Ability to commute/relocate:
- Mandaluyong City: Reliably commute or planning to relocate before starting work (Required)
Experience:
- Executive Assistant: 5 years (Required)
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