Duties & Responsibilities:
- Manage Executive Calendars, schedule appointments, and coordinate meetings, ensuring efficiency of their time.
- Arrange travel accommodations, including flights, hotels, and transportation, for executives attending conferences, meetings, or business trips.
- Prepare and organize documents, presentations, and reports for executive meetings and presentations.
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Maintain and update confidential files, records, and databases, ensuring accuracy and accessibility.- Assisting team members and managers with administrative tasks, coordinating projects, and providing support as needed to ensure smooth workflow and productivity.
- Facilitating effective communication within the organization by handling phone calls, emails, and other correspondence, and ensuring timely and accurate dissemination of information.
- Maintaining and organizing records, files, and databases, including confidential and sensitive information, to ensure easy retrieval and compliance with organization policies
- Take minutes and prepare summaries of meetings, and follow up on action items.
- Providing excellent customer service to internal and external stakeholders, responding to inquiries, resolving issues, and maintaining a professional and helpful demeanor.
- Perform other tasks that may be assigned either individually or as part of a committee or team.
Job Qualifications:
- Education Bachelor’s degree in Business Administration, communications, or any related field.
- Work Experience 2-3 years of working experience as an Executive Assistant.
- Experience handling ex-pats is a plus
- Computer Skills: Proficiency in using software such as Microsoft Office (Word, Excel, PPT, Outlook)
- Typing skills: Proficiency in typing accurately and quickly
- Internet Research: Strong skills in conducting online research to gather information, find resources, or gather data for reports and projects.
- Familiarities with online collaboration platforms, such as projects management software, video conferencing tools, and file-sharing systems, to facilitate remote teamwork and communication
Only those who will apply to this link will be processed: https://addictionfoods.peopleforce.io/careers/40292
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