Executive Assistant

 

Job Summary:

The Executive Assistant is responsible for enhancing the executive's effectiveness by providing information management support; representing the executive to others.

Job Essential Functions:

· Manage the day- to- day operations of the office;

· Organize and maintain files and records;

· Plan and schedule meetings and appointments;

· Manage projects and conducting research;

· Prepare and edit correspondence, reports, and presentations;

· Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics;

· Conserve executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications;

· Maintain executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel;

· Represent the executive by attending meetings in the executive's absence; speaking for the executive;

· Welcome guests and customers by greeting them, in person or on the telephone; answering or directing inquiries;

· Maintain customer confidence and protects operations by keeping information confidential;

· Prepare reports by collecting and analyzing information;

· Secure information by completing database backups;

· Provide historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions;

· Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks;

· Contribute to team effort by accomplishing related results as needed; and

· Perform all necessary additional functions required by the immediate superior and/or Company Officers.

Job Requirements:

· Demonstrated ability to communicate, present and influence credibly and effectively at all levels of the organization, including executive and C-level;

· Proven ability to manage multiple projects at a time while paying strict attention to detail;

· Excellent verbal and written communications skills;

· Excellent in listening and execution of assignment;

· A team player with high level of dedication; and

· Well-organized and responsible with an aptitude in problem-solving.

Job Type: Full-time

Salary: Php18,000.00 - Php20,000.00 per month

Benefits:

• Health insurance

Schedule:

• 10 hour shift

Ability to commute/relocate:

• Makati City: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Executive Assistant: 1 year (Preferred)

Language:

• English (Preferred)

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